Top tips for Outlook

Ever wish you had an Outlook expert at your shoulder while you work. See the following to learn new and faster ways to work in Outlook.

Mail tips

a) Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.

b) Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.

c) Send a message to multiple people without revealing other recipients' identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

Calendar tips

a) Automatically add holidays to your Calendar On the Tools menu, click Options, click Calendar Options, and then click Add Holidays.

b) Quickly display several days side by side in Calendar In the date picker, drag over the dates that you want to view.

c) Contact meeting attendees with a reminder or other message Open the original meeting request, click the Actions menu, and then click New Message to Attendees.

Contacts tips

a) Quickly dial a phone number for a contact Right-click the contact, and then on the shortcut menu, click Call Contact.

b) Add a new contact from an e-mail message Open the message. In the From field, right-click the name you want to make into a contact. On the shortcut menu, click Add to Outlook Contacts.
* Create a task related to a contact Click the contact, click the Actions menu, and then click New Task for Contact.

Notes tips

a) Send that note fast! Click the note icon in the upper-left corner of the open note and then click Forward.

b) Quickly create a note from text in another program Select the text and drag it onto the Notes button in the Navigation Pane.

Tasks tips

a) Quickly mark a task complete Right-click the task and then click Mark Complete on the shortcut menu.

b) Quickly assign a task Right-click the task, and then on the shortcut menu, click Assign Task and type a name in the To box.

c) Remove a name fast from Other Tasks list To remove a name from the Other Tasks list, right-click the name, and then click Remove from Other Tasks.

Journal tips

a) Try the quick way to open Journal entries To open the item, document, or contact in a Journal entry, double-click the icon in the Journal entry.

b) Quickly record any file in Journal Drag the file from My Computer to Journal view in the Navigation Pane.

Keyboard shortcut tips

a) To show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List, press CTRL+SHIFT+W.

b) To switch the Navigation Pane on and off, press ALT+F1.

c)To display the Advanced Find dialog box, press CTRL+SHIFT+F.

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