How to Import and Export Text Data with Outlook

This article describes how to use the Import and Export Wizard to import text data into Outlook, and export Outlook data to a text file.

The Outlook Import and Export Wizard can import and export the following types of text data:

* Comma Separated Values (MS-DOS)

* Comma Separated Values (Windows)

* Tab Separated Values (MS-DOS)

* Tab Separated Values (Windows)

To Generate a Sample of Outlook Fields :-Before editing your data source, it may be helpful to generate a sample of the fields used in Outlook. To generate the sample fields, follow these steps:

1. If present, remove the current binary mapping file, "Comma Separated Values (Windows).adr" located in the Windows\Application folder. This procedure will rebuild this file.

2. On the View menu, click Folder List if it is not already displayed.

3. In the Folder List, right-click the Outlook folder you want to use, and on the shortcut menu, click New Folder.

4. Give this temporary folder a name and click OK. You may delete this folder once the sample fields file is created.

5. On the File menu, click Import And Export. Click Export to a File, and then click Next.

6. In Create a file of Type, click Comma Separated Values (Windows), and then click Next.

7. In Select folder to export from, click to select the folder you created in Step 2, and then click Next.

8. In the Save exported file as, type a name for the file and click Browse, to select a folder to save the file in. Click OK to save the exported file, and then click Next, and then click Finish.


Importing Text Data

To import data from a text file, follow these steps:

1. On the File menu, click Import And Export.

2. In Choose an action to perform, click Import from another program or file, and click Next.

3. In Select file type to import from, click the file type that matches your data, and click Next.

4. In File To Import, type the path and file name of the file you want to import, or click Browse to navigate to the file, and then click Next.

5. In Select Destination Folder, click the folder you want to import to, and click Next.

6. Confirm that the destination folder is correct, and then click Finish.


Exporting Text Data

1. On the File menu, click Import And Export.

2. In Choose an action to perform, click Export to a file, and click Next.

3. In Create a file of type, click to select a format for the file you want export, and click Next.

4. In Select folder to export from, click the folder you want to export, and click Next.

5. In Save exported file as, type the path and file name for the file you want export, and click Next.

  1. Confirm the action and then click Finish.

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